My Ninja Tricks For Getting It All Done

I fit a lot into my life. Though some days more than others, it’s true. I have two ninja time management tricks that help me fit so much in my days.


Tip number one – the Pomodoro Technique.

It’s named after the little tomato timers that people use in their kitchens and is like High Intensity Interval Training for the brain!

Set a timer for 25 minutes, once it beeps… GO! No social media, no distractions, just 25 minutes of solid work. A crucial component to this method is that you need to actually see a timer counting down. It doesn’t work as well if you just watch the clock on your computer; it’s something about the scarcity mentality of the time disappearing as you watch.

I use the free app called 30/30 for my countdown, but any countdown timer will work.

When the timer beeps, take a 5 minute break. Get up, walk around, do something else.

Then when the 5 minutes are up, back into 25 minutes of distraction-free work or activity!

I use it for pretty much everything to do with my business, but also for chores that I don’t want to do (which, let’s fact it, is most of them).

Here’s an interesting fact for you supporting the use of this technique: Ray Bradbury wrote Fahrenheit 451 in 30 minute bursts of rented typewriter time at his library. He didn’t have a lot of money to spare, so after writing furiously for his allocated time, he would get up, walk around, regroup and prepare for his next writing burst.

Tip number two – I don’t waste time on things that drain me

The prime example here is cleaning. Or rather, tidying. I have a cleaner; it’s the best money I spend each week and I’m never giving her up. But I don’t tidy. In fact, I tidy so little that the cleaner said to the husbando recently ‘Sam leaves a lot of things on the floor, doesn’t she?’

Truth be told, I was a tiny bit proud of that comment.

But I also don’t spend time anymore with people who drain me. I used to get ‘Pollyanna syndrome’ when I was around negative people, trying to point out the good in rebuttal to every complaint. Now, I just don’t hang out with complainers.

I do work that I love with people that I love (oh hello there!). So I’m excited to be writing this even though it’s 10 to 11 at night right now (I had the kidlet all day, so this evening has been my work time for the day).

So another way of saying it is that I’m pretty good at saying a big fat No. Adrianna Huffington has been quoted as saying ‘No is a complete sentence’ and I am still practicing putting that into practice.

So there you have it!

Two simple secrets that are my ninja tricks to getting loads done!

Now let me know in the comments below, what is your top time management trick?

Xx Sam


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10 Comments on My Ninja Tricks For Getting It All Done

  1. Zyan
    December 12, 2014 at 6:00 AM (3 years ago)

    I’ve recently started to used the pomodoro Technic and I gotta say it was a great idea. Plus I also use Toggle to measure the time I spend on work activities and it’s been really effective to increase my productivity.

    • samantha
      December 13, 2014 at 8:12 AM (3 years ago)

      oh interesting, I’ll check out toggle. I think I’ve heard of that, it’s where you keep track of how much work you’re actually doing, right?
      I’ll look it up, thanks for the suggestion!

      • Zyan
        December 13, 2014 at 8:33 AM (3 years ago)

        Yep, you can name projects, make tags, even mark how much you make for each project, really useful! 😀

        • samantha
          December 14, 2014 at 7:26 AM (3 years ago)

          ok rad, thanks for the tip!!

  2. Tip
    December 2, 2014 at 7:30 AM (3 years ago)

    I created a rule for getting things done around the house for folks that we coach – I use it myself for more than just house stuff though as it’s great for pretty much everything I have to tackle with a business & kidlets…if it’ll take less than 5 minutes, do it now. Game changer!

    • samantha
      December 2, 2014 at 10:13 AM (3 years ago)

      that’s a great rule Tip!
      So good to get things out of the way quickly. I’ve just started trying to do that with the washing up. It takes 2 seconds if you just wash as you go, but I normally leave it to pile up for a day and a half and then have to spend 20 minutes scrubbing!

  3. Marsha from
    November 27, 2014 at 1:29 PM (3 years ago)

    “Truth be told, I was a tiny bit proud of that comment.” hahahaha

    My new favourite (which I’ve known about for months but am only just now putting into practise) is using “Inbox Pause” and “Self Control App” to lock myself out of social media and new emails until lunchtime. REALLY helps.

    Also, planning! I don’t always remember to do it, but if I plan my day the night before, I am SO MUCH more focussed.

    • samantha
      November 30, 2014 at 5:43 AM (3 years ago)

      Every time I make someone laugh I do a little happy dance! 😉

      I have been looking for something like that to work on my PC!! I haven’t found one yet, I want one of those things that breaks the internet for you for a couple of hours. But this has inspired me to have another look.

      And I’m the same with planning actually. If I do it the night before it’s a game changer.


  4. Julia
    November 27, 2014 at 7:24 AM (3 years ago)

    LOVE this post! My time management process is basically to chunk my time into productive sections in order of most important to least important. I even schedule in my breakfast time (on the days I’m working – if I’m off work, I can be as leisurely as I want) Even reading this blog was scheduled into my time chunks ;). It works like your timer technique because if I know I have allocated time to get things done, I find it much easier to focus on what I’m working on in the moment rather than worrying about everything else which needs to be done and trying to do it all at once. Outsourcing the work is a great idea RE: your cleaner! J x.x.x.

    • samantha
      November 27, 2014 at 1:18 PM (3 years ago)

      That’s fantastic Julia!
      I love chunking out my time too (I’m a planner 😉
      You can get so much more done if you actually pay attention to what you’re doing with your time.
      And no overwhelm, as you know you only need to work on that one thing for the time!


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